Practical - 66 :- Creating and saving document files using word processing software

 Aim :- Creating and saving document files using word processing software

1. OBJECTIVES

• To create a new blank document.

• To enter text using the keyboard correctly.

• To save, close, and exit the word processing application.

• To open an existing document from a storage location.

• To perform text manipulation using Select, Cut, Copy, and Paste functions.

2. SOFTWARE REQUIRED

• Operating System: Windows 10/11 or Linux.

• Application: Microsoft Word (or any compatible Word Processor like LibreOffice Writer).

3. THEORY / CONCEPTS

A Word Processor is an application software used for creating, editing, formatting, and printing documents.

• The Cursor: A blinking vertical line that shows where the next character will be typed.

• Clipboard: A temporary storage area in the computer's memory that holds text or graphics that have been cut or copied.

• File Extensions: MS Word documents are typically saved with a .docx extension.

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4. PROCEDURE0000

Step 1: Creating and Typing

1. Launch Microsoft Word.

2. Select Blank Document from the start screen or press Ctrl + N.

3. Type the following text:

   "Information Technology is a diverse field that includes hardware, software, and networking. Digital literacy is essential for modern professionals."

Step 2: Saving and Closing

1. Click File > Save As.

2. Browse to your designated folder and name the file Lab_Practice_01.

3. Click Save.

4. Go to File > Close to close the document without exiting the program.

Step 3: Opening and Editing

1. Go to File > Open (or press Ctrl + O) and select Lab_Practice_01.

2. Selection: Click and drag your mouse over the word "Hardware" to highlight it.

3. Copy/Paste: Highlight the first sentence, press Ctrl + C, move the cursor to the end of the document, and press Ctrl + V.

4. Cut/Paste: Highlight the word "diverse", press Ctrl + X, and move it before the word "essential".

Step 4: Exiting

1. Save your final changes (Ctrl + S).

2. Click the 'X' in the top right corner or press Alt + F4 to exit the application.

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5. KEYBOARD SHORTCUTS REFERENCE

SL No.	Action	Shortcut Key
1	Create New Document	Ctrl + N
2	Open Existing Document	Ctrl + O
3	Save Document	Ctrl + S
4	Copy Selected Text	Ctrl + C
5	Cut Selected Text	Ctrl + X
6	Paste Text	Ctrl + V
7	Select All Text	Ctrl + A

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6. OBSERVATION & CONCLUSION

• Observation: Note the difference between "Save" and "Save As". Observe how "Cut" removes the text while "Copy" keeps the original.

• Conclusion: Successfully learned the foundational steps of document management and text editing in MS Word.